Address:
900 E. Broad St., Suite 902
Richmond, VA
23219 USA
Fax: 804-646-6856
Rules and Regulations
Rules and regulations for City of Richmond employees are documented in two publications: Personnel Rules for Classified Employees and Administrative Regulations. If you have any questions regarding these rules and regulations please call (804) 646-5660.
The city of Richmond has Personnel Rules for Classified Employees adopted by City Council which have the force and effect of law. The purpose of these rules is to promote the development and maintenance of quality public service for the city through a coordinated system of human resources administration embracing high performance principles.
The rules also:
- Set forth policies, methods and standards for the proper efficient administration of a human resources system based on merit.
- Provide guidance and assistance to management in the administration of personnel matters.
- Provide equal employment opportunity to city employees and applicants for employment on the basis of merit and fitness without regard to political affiliation, race, color, religion, national origin, sex, age, mental or physical disability, sexual preference or any other condition which might constitute illegal discrimination.
Personnel Rules, Seventh Edition
Sections:
- Table-of-Contents
- Section I - General Provisions (Definitions)
- Section II - Classification & General Salary Administration - City Pay Ordinance
- Section III - Recruitment, Certification & Employment
- Section IV - General Employment Practices
- Section V - Disciplinary Actions, Demotions, Dismissals, Separations
- Section VI - Working Conditions & Benefits
- Section VII - Grievance & Appeal Procedures
- Section VIII - Personnel Board
- Section IX - Procedures Regarding Employment Investigations
The Administrative Regulations consolidate policies and procedures that have a general application or interest to all city departments, agencies and employees. Human Resources is responsible for the update, revision, amendment and periodic review of the Administrative Regulations. The City Attorney's Office reviews them for legal appropriateness and application. The Mayor is responsible for reviewing and approving the Administrative Regulations.
Section I: General Regulations
- 1.1 Code of Ethics
- 1.2 Political Activity of Solicitations on City Premises
- 1.3 Customer Service Policy
- 1.4 Use of Council Chambers
- 1.5 Emergencies and Closings
- 1.6 Business Conduct
- 1.7 Media Relations Policy
- 1.8 Confidentiality and Non-Disclosure Policy
Section II: Technology Regulations
- 2.1 Telecommunications Service
- 2.2 Cellular Telecommunication Services and Devices
- 2.3 Telework
- 2.4 Disposal of Surplus Computer Equipment
- 2.5 Electronic Media Systems (Internet/Intranet)
- 2.6 Electronic Information Security
- 2.7 Use of Computer Equipment
- 2.8 Electronic Systems - User Passwords
- 2.9 Use of Computer Software
- 2.11 Electronic Access by Third Party
- 2.12 Alternative Work Schedule
Section III: Ordinance & Code Enforcement Regulations
- 3.1 Virginia Freedom of Information Policy
- 3.2 Procedures for Requesting the Preparation of an Ordinance or Resolution
- 3.3 Employee Statements Concerning Claims Against the City
- 3.4 Alternative Strategies and Systems for Handling Performance and Misconduct Issues
Section IV: Employment Administration Regulations
- 4.1 Americans with Disabilities Act (ADA)
- 4.2 Disability Procedures
- 4.3 Family Medical Leave Act (FMLA)
- 4.3-A Paid Parental Leave
- 4.3-B Lactation Support Policy
- 4.4 Insurance Coverage
- 4.5 Overtime and Compensatory Time
- 4.6 Anti-Harassment
- 4.7 On-Call Duty
- 4.8 Leave Policy
- 4.9 Benefits and Compensation Program for Executives and Unclassified Employees of the City
- 4.10 Discipline Guidelines for Classified Employees
- 4.11 Discipline Guidelines for Unclassified and Probationary City Employees
- 4.12 City Facilities Identification Card and Security Procedures
- 4.13 Violence in the Workplace
- 4.14 Background Investigations
- 4.15 Leave Status Pending Disciplinary Review and/or Investigation
- 4.16 Volunteer Worker Applicant Process
- 4.17 Americans With Disabilities Act (ADA) - Title II
- 4.18 Return to Duty Program (RTD)
- 4.21 Anti-Retaliation Policy
- 4.22 Anti-Discrimination
- 4.23 Investigation (Complaint) Policy
- 4.24 COVID-19 Public Health and Safety Precautions- Immunization/Vaccination
Section V: Employment Practices - Regulations
- 5.1 Workers' Compensation
- 5.2 Holiday Policy
- 5.3 Meal Allowance
- 5.4 Smoking Policy
- 5.5 Outside Employment
- 5.6 Paycheck Distribution and Early Release of Paychecks
- 5.7 Performance Evaluations
- 5.8 Reclaiming City Property or Monies Owed Upon Employee Separation
- 5.9 Personal Appearance
- 5.10 Privacy of Protected Health Information
- 5.11 Religious Activities in the Workplace
- 5.12 Restrictions on Certain Activities with Former Employees
- 5.13 Time and Attendance Policy
- 5.14 Over Hire Policy
- 5.15 Language Differential Pay
- 5.16 Recruitment and Hiring Policy
- 5.17 Employment of Relatives Policy
- 5.18 Discipline Policy
- 5.19 Grievance Policy for Classified Service
- 5.20 Personnel Board
- 5.21 Reassignment, Transfer, Separation, and Reinstatement Policy
- 5.23 Pay Policy
- 5.24 Language Access Policy
- 5.25 Relocation Assistance Policy
- 5.26 Flexible Working Arrangements
- 5.27 Director of the Department of Human Resources Duties and Responsibilities
- 5.28 First-Time Home Buyer's Assistance
- 5.29 Employee Referral Incentive Policy
Section VI: Vehicle & Travel Regulations
- 6.1 Employee Transportation Benefits
- 6.2 Motor Pool and City Vehicle Usage
- 6.3 Ticketing of City Vehicles
- 6.4 Travel Policy
- 6.5 Employee Rideshare
- 6.6 Anti-Idling Policy: Vehicles & Equipment
- 6.7 Use of Global Positioning System (GPS) Data
Section VII: Miscellaneous
- 7.1 Environmental Policy
- 7.2 Virginia Public Records Policy
- 7.3 Managed Competition Policy
- 7.4 Service Request Tracking System
- 7.5 City Internship Program
- 7.6 Tuition Assistance
- 7.7 Maintenance and Release of Personnel Information
Substance Abuse Policy
The goal of the city of Richmond is to establish and maintain a safe and healthy workplace that is free from alcohol abuse and illegal drug use for its employees and to protect the safety of its citizens by providing the highest quality of services. To that end, the city is committed to a policy of non-tolerance for its applicants and employees to be free from alcohol abuse and illegal drug use.
The purpose of this policy is to establish guidelines and procedures for the detection of alcohol abuse and illegal drug use within the workplace.