Contact Us
Phone

City Clerk
900 E. Broad St., Suite 200
Richmond, VA
23219 USA

Fax: (804)646-7736

 

Hours

Monday-Friday

8:00 a.m. - 5:00 p.m. 

 

CITIZEN'S GUIDE

The City Council is the City of Richmond's local legislative body and is composed of one Council representative elected from each of nine districts. Council members are elected to serve a four year term of office. The Council elects one of its own to serve as the president and presiding officer for a two year term.  The guide below provides information on: Council members, Council standing committees, the time and place of Formal and Informal meetings, participation in public meetings, a link to the Council's Rules of Procedure, a glossary to understand terms and language used by the Council, and a guide to navigate Legistar

All Richmond City Council meetings will be held through electronic communication means pursuant to the current ongoing declaration of a local emergency concerning the COVID-19 pandemic confirmed by Res. No. 2020-R025, adopted March 16, 2020, and as permitted by section 2.2-3708.2(A)(3) of the Virginia Freedom of Information Act. 

To maximize compliance with public health guidance aimed at preventing the spread of COVID-19, the public will have the option to provide their comments by teleconference/videoconference via Microsoft Teams, or in writing via email. Interested citizens who wish to take advantage of either option, must do so prior to 10:00 a.m., on the meeting date, by calling the Office of the City Clerk at (804) 646-7955 and selecting option 3, or sending comments to CityClerksOffice@rva.gov. All written comments received prior to the deadline will be provided to all members of the Council prior to the beginning of the meeting and will be included in the record of the meeting.  All Richmond City Council meetings are live-streamed and archived on Legistar

*The Office of the City Clerk requests that participants provide digital copies of any handouts intended for the body in advance of meetings via email at cityclerksoffice@rva.gov

To learn more about the Richmond City Council, click here.

Use the link below to search for your Richmond City Council voter district. 

 

 

Tutorial

Step 1:

image of the real estate assessor's property search tool, with the words search by property address circled in red.
Select the "Search by Property Address" tab on the left side of the screen.

Step 2: 

image of the real estate assessor's property search tool, with keyword bars to enter building number and street name.
Enter your street address without cardinal directions (North, South, East, West) and select the correct street from the dropdown menu. Click "Search" to view your address information.

Step 3:

image of the real estate assessor's property search tool, displaying the address to city hall.
Select the correct address, if not found on the "primary parcel address" list, select the all available Richmond addresses" list. 

Step 4: 

image of the real estate assessor's property search tool, displaying information about city hall.
Select the "Government" tab.

Step 5:

image of the real estate assessor's property search tool, displaying government district information for city hall.
The first row will display the Richmond City Council Voter District in which the address is located. 

 

All Richmond City Council meetings will be held through electronic communication means pursuant to the current ongoing declaration of a local emergency concerning the COVID-19 pandemic confirmed by Res. No. 2020-R025, adopted March 16, 2020, and as permitted by section 2.2-3708.2(A)(3) of the Virginia Freedom of Information Act.

To maximize compliance with public health guidance aimed at preventing the spread of COVID-19, the public will have the option to provide their comments by teleconference/videoconference via Microsoft Teams, or in writing via email. Interested citizens who wish to take advantage of either option, must do so prior to 10:00 a.m., on the meeting date, by following the instructions under the "Participation in Richmond City Council Meetings" drop down section below. 

*The Office of the City Clerk requests that participants provide digital copies of any handouts intended for the body in advance of meetings via email at cityclerksoffice@rva.gov

 

Occurrence & Time  Month

Informal meetings: 4:00 p.m.

Formal Meetings: 6:00 p.m.

2nd and 4th Mondays during the months of:

January

February

March 

April 

May

June

September

Informal meetings: 4:00 p.m.

Formal Meetings: 6:00 p.m.

2nd Monday during the months of:

October

November 

December

Informal meetings: 4:00 p.m.

Formal Meetings: 6:00 p.m.

4th Monday during the month of:

July
Informal and Formal meetings are not held during the month of: August
Find updated information regarding rescheduled and cancelled meetings on Legistar. https://richmondva.legistar.com/Calendar.aspx

 

Items listed on the Consent Agenda are considered routine and non-controversial. The consent agenda provides a method for the expeditious handling of items that do not require discussion and will be approved unanimously by a single roll-call vote of Council. The public may speak to any item on the Consent Agenda when the public comment period is announced by the president. Any person speaking to one or more items on the Consent Agenda will be allotted a total of three minutes.

The regular agenda consists of those items on the agenda that the council will hold a public hearing on and then discuss, consider and vote on individually.  Citizens may sign up to participate in the public hearing for particular legislation by contacting the Office of the City Clerk.

All Richmond City Council meetings will be held through electronic communication means pursuant to the current ongoing declaration of a local emergency concerning the COVID-19 pandemic confirmed by Res. No. 2020-R025, adopted March 16, 2020, and as permitted by section 2.2-3708.2(A)(3) of the Virginia Freedom of Information Act.

To maximize compliance with public health guidance aimed at preventing the spread of COVID-19, the public will have the option to provide their comments by teleconference/videoconference via Microsoft Teams, or in writing via email. Interested citizens who wish to take advantage of either option, must do so prior to 10:00 a.m., on the meeting date, by calling the Office of the City Clerk at (804) 646-7955 and selecting option 3, or sending comments to CityClerksOffice@rva.gov. All written comments received prior to the deadline will be provided to all members of the Council prior to the beginning of the meeting and will be included in the record of the meeting.  All Richmond City Council meetings are live-streamed and archived on Legistar.


The Citizen Comment Period is an opportunity for citizens to address Council concerning the services, policies, and affairs of the city and to discuss issues not on the agenda for the business meeting. However, you must schedule your appearance with the Office of the City Clerk no later than 10:00 a.m. on the date of the meeting. Each speaker is generally allotted three minutes to make their comments. 

An individual may appear before Council during the Citizen Comment Period no more than four times per year and no more than once within a three-month period. 

*The Office of the City Clerk requests that participants provide digital copies of any handouts intended for the body in advance of meetings via email at cityclerksoffice@rva.gov

 

 

All Richmond City Council meetings will be held through electronic communication means pursuant to the current ongoing declaration of a local emergency concerning the COVID-19 pandemic confirmed by Res. No. 2020-R025, adopted March 16, 2020, and as permitted by section 2.2-3708.2(A)(3) of the Virginia Freedom of Information Act.

To maximize compliance with public health guidance aimed at preventing the spread of COVID-19, the public will have the option to provide their comments by teleconference/videoconference via Microsoft Teams, or in writing via email. Interested citizens who wish to take advantage of either option, must do so prior to 10:00 a.m., on the meeting date, by calling the Office of the City Clerk at (804) 646-7955 and selecting option 3, or sending comments to CityClerksOffice@rva.gov. All written comments received prior to the deadline will be provided to all members of the Council prior to the beginning of the meeting and will be included in the record of the meeting.  All Richmond City Council meetings are live-streamed and archived on Legistar.


A public hearing is the general public's opportunity to comment in favor of or against or even to voice questions concerning an item on the agenda. Any person may speak on an ordinance or resolution within the time constraints imposed by the Council's Rules of Procedure which may be found below. Public hearings are required for ordinances and resolutions. The public hearing for an ordinance must be held at least seven days after the ordinance's introduction.

*The Office of the City Clerk requests that participants provide digital copies of any handouts intended for the body in advance of meetings via email at cityclerksoffice@rva.gov.

All Richmond City Council meetings will be held through electronic communication means pursuant to the current ongoing declaration of a local emergency concerning the COVID-19 pandemic confirmed by Res. No. 2020-R025, adopted March 16, 2020, and as permitted by section 2.2-3708.2(A)(3) of the Virginia Freedom of Information Act.

To maximize compliance with public health guidance aimed at preventing the spread of COVID-19, the public will have the option to provide their comments by teleconference/videoconference via Microsoft Teams, or in writing via email. Interested citizens who wish to take advantage of either option, must follow the instructions below must do so prior to 10:00 a.m., on the meeting date, by following the instructions below. 

*The Office of the City Clerk requests that participants provide digital copies of any handouts intended for the body in advance of meetings via email at cityclerksoffice@rva.gov.


How to Participate Virtually

  1. Call the City Clerk’s office at  (804) 646-7955 and select option 3. If staff is not available to take your call, please leave a voicemail with your request to speak, your name, and your contact number, and the City Clerk’s staff will return your call; or
  2.  Send an email to   CityClerksOffice@rva.gov with your request to speak, your name, phone number and topic or legislation number.
  3. Public speakers must make contact with the City Clerk’s office no later than 10:00 a.m. on the date of the meeting.
  4. Participation guidelines and instructions will be provided to individuals before the meeting. 
  5. Remember to arrive at the time designated within the participation guidelines to check in with the Clerk. 
  6. Once checked in, please mute your microphone and turn off your camera until called to speak.
  7. Public speakers are generally given 3 minutes to provide comments.
  8. The Clerk will alert public speakers when their time has expired.
  9. Once public speakers have finished their comments, microphones must be muted and cameras must be turned off. 

 

Written Comments

Citizens are encouraged to provide their comments in writing to CityClerksOffice@rva.gov in lieu of calling in. 

  1. Those who wish to provide written comments may do so via email.
  2. Written Comments must be submitted to the City Clerk’s office no later than 10:00 a.m. on the date of the meeting.
  3. Written Comments received by the deadline will be provided to Council members prior to the meeting and will be included in the record of the meeting. 

 

Questions  Contact the Office of the City Clerk.

 

 

Term Definition
Adopt Council's acceptance of or agreement to a proposed ordinance, resolution, amendment or motion.
Agenda Either a list of ordinances, resolutions or similar items that the Council will consider in a meeting or more generally to the order of business at a meeting.
Amendment A change to the language of an ordinance or resolution that has been introduced but not acted on by the Council. An amendment to an ordinance or resolution that either has been introduced but not acted on is made by a member through a "motion to amend." An ordinance, if so amended, must be continued to a future Council meeting. A resolution, if so amended, may be acted upon in the same meeting in which it is amended.
Consent Agenda A method for the expeditious handling of several items at one time that do not require in-depth discussion by the Council. Items on the consent agenda are generally routine and non-controversial and are normally adopted as a group by a single unanimous roll call vote of the Council. Any member may cause an item to be removed from the consent agenda to the regular agenda for more individualized consideration. The public may address any item on the consent agenda during the single public hearing held on the consent agenda.
Continue By a motion adopted by a majority of the members, the Council may "continue," or postpone, any ordinance or resolution on the agenda to a future meeting.
Docket The docket is that part of the agenda comprised of the list of ordinances, resolutions or similar items that the Council will consider in a meeting.
Expedited Consideration The introduction and action on a resolution during the same meeting. Normally, resolutions are introduced at one meeting and acted on at the next meeting. In order for a resolution introduced at a meeting to be acted on at that same meeting under expedited consideration, the Council must adopt a motion to expedite the resolution by no less than six votes. Expedited consideration applies only to resolutions; ordinances may not be acted on in the same meeting at which they are introduced.
Motion A formal proposal by a member, in a meeting, that the Council take certain action.
Ordinance An ordinance has the effect of local law in the city of Richmond. The Charter of the city of Richmond requires that certain actions be only by ordinance. Ordinances of general and permanent application are codified in the Code of the city of Richmond.
Paper The word "paper" is a generic term used to refer to both ordinances and resolutions.
Public Hearing The general public's opportunity to comment in favor of or against or even to voice questions concerning an item on the agenda. Any person may speak on an ordinance or resolution within the time constraints imposed by the Council's Rules of Procedure. Public hearings are required for ordinances and resolutions. The public hearing for an ordinance must be held at least seven days after the ordinance's introduction.
Regular Agenda Items on the agenda that the Council will hold a public hearing on and then discuss, consider and vote on individually.
Reject The words "reject" or "rejection" indicate the Council's disapproval of an ordinance, resolution, amendment or motion after its public hearing and consideration by the council. A proposed ordinance is rejected if there are not five votes in favor of its adoption.
Resolution  A resolution is an action by the Council that generally does not have the effect of law. A resolution generally expresses the Council's will, intent or policy on a particular matter.
Strike The words "strike" or "stricken" refer to the Council's action on an ordinance or resolution that removes that ordinance or resolution from the meeting's agenda and from further consideration by the Council at that meeting. However, an ordinance or resolution that is stricken may be reintroduced and considered by the Council at a future meeting.
Awards and Presentations Period The Awards and Presentation Period usually immediately precedes the Citizen Comment Period during the public recognition portion of a regular Council meeting. The Council's Rules of Procedure limit the total time allotted for the presentation of awards, proclamations and other recognitions to fifteen minutes. Only council members and members of the city administration may present awards, proclamations and other recognitions during this period. Applause is only permitted during this portion of the Council meeting.
Citizen Comment Period The Citizen Comment Period is usually the last part of the public recognition portion of a regular Council meeting. It serves as a forum for citizens to address the Council on any topic that is not on the council's agenda for that meeting. The Council's Rules of Procedure limit the total length of the Citizen Comment Period to 30 minutes and the amount of time that each speaker may speak to a maximum of three minutes.
Withdrawal
To recall or remove an ordinance or resolution from consideration. 

 

Click here to view the City of Richmond's  Legislative Portal Insite Citizen Guide for Granicus.

 

Legistar Tutorial for Council Meetings on Computers

Learn how to access Richmond City Council meetings and related documents through Legistar on the City's website using a laptop or desktop computer.

Legistar Tutorial for Council Meetings on Mobile Devices

Learn how to access Richmond City Council meetings and related documents through Legistar on the City's website using a mobile device or tablet. 

Form to Request for Reasonable Accommodation

 

Last Updated: 01/14/2022