Rules and Regulations

The Administrative Regulations consolidate policies and procedures that have a general application or interest to all city departments, agencies and employees. Human Resources is responsible for the update, revision, amendment and periodic review of the Administrative Regulations. The City Attorney's Office reviews them for legal appropriateness and application. The Mayor is responsible for reviewing and approving the Administrative Regulations.

• Administrative Regulations Manual as of July 01, 2023
• Introduction
• Table of Contents

Section I: General Regulations

• 1.1 Code of Ethics
• 1.2 Political Activity of Solicitations on City Premises
• 1.3 Customer Service Policy
• 1.4 Use of Council Chambers
• 1.5 Emergencies and Closings
• 1.6 Business Conduct
• 1.7 Media Relations Policy
• 1.8 Confidentiality and Non-Disclosure Policy
• 1.9 Emergency Preparedness Responsibilities of City Departments  

Section II: Technology Regulations

• 2.1 Telecommunications Service
• 2.2 Cellular Telecommunication Services and Devices
• 2.3 Telework
• 2.4 Disposal of Surplus Computer Equipment
• 2.5 Electronic Media Systems (Internet/Intranet)
• 2.6 Electronic Information Security
• 2.7 Use of Computer Equipment
• 2.8 Electronic Systems - User Passwords
• 2.9 Use of Computer Software
• 2.11 Electronic Access by Third Party
• 2.12 Alternative Work Schedule
• 2.13 Artificial Intelligence (AI) Policy

Section III: Ordinance & Code Enforcement Regulations

• 3.1 Virginia Freedom of Information Policy
• 3.2 Procedures for Requesting the Preparation of an Ordinance or Resolution
• 3.3 Employee Statements Concerning Claims Against the City
• 3.4 Alternative Strategies and Systems for Handling Performance and Misconduct Issues
   

Section IV: Employment Administration Regulations

• 4.1 Americans with Disabilities Act (ADA)
• 4.2 Disability Procedures
• 4.3 Family Medical Leave Act (FMLA)
• 4.3-A Paid Parental Leave
• 4.3-B Lactation Support Policy
• 4.4 Insurance Coverage
• 4.5 Overtime and Compensatory Time
• 4.6 Anti-Harassment
• 4.7 On-Call Duty
• 4.8 Leave Policy
• 4.12 City Facilities Identification Card and Security Procedures
• 4.13 Violence in the Workplace
• 4.14 Background Investigations
• 4.15 Leave Status Pending Disciplinary Review and/or Investigation
• 4.16 Volunteer Worker Applicant Process
• 4.17 Americans With Disabilities Act (ADA) - Title II
• 4.18 Return to Duty Program (RTD)
• 4.21 Anti-Retaliation Policy
• 4.22 Anti-Discrimination
• 4.23 Investigation (Complaint) Policy
• 4.24 COVID-19 Public Health and Safety Precautions- Immunization/Vaccination

Section V: Employment Practices - Regulations

• 5.1 Workers' Compensation
• 5.2 Holiday Policy
• 5.3 Meal Allowance
• 5.4 Smoking Policy
• 5.5 Outside Employment
• 5.6 Paycheck Distribution and Early Release of Paychecks
• 5.7 Performance Evaluations
• 5.8 Reclaiming City Property or Monies Owed Upon Employee Separation
• 5.9 Personal Appearance
• 5.10 Privacy of Protected Health Information
• 5.11 Religious Activities in the Workplace
• 5.12 Restrictions on Certain Activities with Former Employees
• 5.13 Time and Attendance Policy
• 5.14 Over Hire Policy
• 5.15 Language Differential Pay
• 5.16 Recruitment and Hiring Policy
• 5.17 Employment of Relatives Policy
• 5.18 Discipline Policy
• 5.19 Grievance Policy for Classified Service
• 5.20 Personnel Board
• 5.21 Reassignment, Transfer, Separation, and Reinstatement Policy
• 5.23 Pay Policy
• 5.24 Language Access Policy
• 5.25 Relocation Assistance Policy
• 5.26 Flexible Working Arrangements
• 5.27 Director of the Department of Human Resources Duties and Responsibilities
• 5.28 First-Time Home Buyer's Assistance
• 5.29 Employee Referral Incentive Policy
   

Section VI: Vehicle & Travel Regulations

• 6.1 Employee Transportation Benefits
• 6.2 Motor Pool and City Vehicle Usage
• 6.3 Ticketing of City Vehicles
• 6.4 Travel Policy
• 6.5 Employee Rideshare
• 6.6 Anti-Idling Policy: Vehicles & Equipment
• 6.7 Use of Global Positioning System (GPS) Data
   

Section VII: Miscellaneous

• 7.1 Environmental Policy
• 7.2 Virginia Public Records Policy
• 7.3 Managed Competition Policy
• 7.4 Service Request Tracking System
• 7.5 City Internship Program
• 7.6 Tuition Assistance
• 7.7 Maintenance and Release of Personnel Information
• 7.8 Energy Management Policy for Municipal Operations

Substance Abuse Policy

The goal of the city of Richmond is to establish and maintain a safe and healthy workplace that is free from alcohol abuse and illegal drug use for its employees and to protect the safety of its citizens by providing the highest quality of services. To that end, the city is committed to a policy of non-tolerance for its applicants and employees to be free from alcohol abuse and illegal drug use.

The purpose of this policy is to establish guidelines and procedures for the detection of alcohol abuse and illegal drug use within the workplace.

• Substance Abuse Policy
• Substance Abuse Policy Appendix